Booking your group holiday

It couldn't be easier to book your group holiday with us. Simply browse our website using the search and filter functions for destinations and departure dates. We also recommend reading our booking conditions and walking grades.

Groups can book their holidays for the following season before they go on general sale. We strongly recommend booking well in advance for the best chance of securing your chosen location and departure date. Please note that no deposit is required until your booking request is confirmed.

For bookings and more information, please contact our Groups Team on 020 8732 1260 (Monday to Friday 9am – 5:30pm; Saturday 9am - 1pm) or email groups@hfholidays.co.uk

Consideration Period

You can hold an option on any UK accommodation for up to six weeks and overseas accommodation for up to four weeks while you finalise group numbers and collect deposits. An offer letter will be emailed detailing arrangements held for your group for consideration. This will include a breakdown of rooms reserved and a request for the names of your group participants.

Securing your holiday

A non-refundable deposit payment on behalf of the whole group secures your holiday. The cost is £75 per person on UK holidays (2-6 nights) or £100 per person for 7 nights or more. The cost is £250 per person for Europe holidays and £350 per person for worldwide holidays. You can pay your group’s deposit by debit or credit card over the phone or online via BACS. You can also pay by cheque/s. If each group member is paying by individual cheque, the booking organiser must send all to us together at the same time.

Confirmation

Once group names and deposit have been received, we will send a revised confirmation invoice by email. Please check this invoice carefully. If you are booking a holiday which involves flights, these will be booked once deposit payment has been received. It is essential that the names provided match the names as they appear in passports. Any name change after the deposit of your holiday has been paid will be subject to a fee levied by the airline. Please note: We do not accept American Express or Diner cards.

Group amendments

If your booking drops below 10 adults at any time before travel, you will no longer be classified as a group so associated benefits will be removed. The price will also change. Once you have confirmed your booking with a group deposit, we reserve the right to charge a £30 amendment fee per any change made.

Final balance payments

Final balance payments are due 12 weeks before departure on holidays overseas and at our UK partner hotels. Final balance payments are due six weeks before departure to our UK country houses. Final holiday information will be emailed to you for distribution to group members after final balance payment has been received.