Resolutions to vote on

Below are the Resolutions to vote on
as part of the Special General Meeting

Resolution 1

It is proposed that:
The Rules of the Society be amended by substituting the current Rules with the Rules made available with the Notice of the Meeting, save that the changes are subject to Resolutions 2, 3, 4a and 4b.

If any of Resolutions 2,3,4a and 4b fail to pass with the required majority, the relevant wording from the rules in force prior to the SGM will remain.

Resolution 2

It is proposed that:
The Rules of the Society be amended by adopting the rule changes specified in the ‘Summary of the Rule Changes’ section of the Notice of the Meeting, under the heading ‘Financial Regulations’ as follows:

• Addition of £ sign and amendment of criteria for membership wording in Rule 8 to provide that the criteria for Membership are either as set out in the Rules or as agreed by the Board of Directors, and that membership can only be refused if an applicant does not meet the criteria;
• Addition of new Rule 10.3;
• Amendment of Rule 10.4 to remove introduction date;
• Amendment of new Rule 10.5.2 to clarify that a Member may purchase additional shares to at least the minimum Membership shareholding requirement;
• Rewording of new Rule 10.6;
• Deletion of old rule 25.1 and wording incorporated into new Rule 10.3;
• Removal of maximum £5000 limit on withdrawals in new Rule 11 and clarifying that interest payable on a withdrawal made during the year will be calculated pro rata.

Resolution 3

It is proposed that:
The Rules of the Society be amended by adopting the rule changes specified in the ‘Summary of the Rule Changes’ section of the Notice of the Meeting, under the heading ‘Electronic Engagement with Members’ as follows:

• Old Rule 15.8, new Rule 14.12: updating of the wording on voting methods to include voting by electronic means, which is now a defined term in the Rules;
• Amendment of new Rule 16 on the powers of the Board of Directors by the inclusion of new Rule 16.3, to allow Board meetings to be held by electronic means and by telephone, also clarification of the Board’s powers in relation to senior employees (adding the word “senior”) and not employees generally;
• New Rule 20.8 updating the Rules relating to Notice and what information is supplied to Members and in what manner, to permit a link to be supplied to Members to access documents online;
• New Rule 21.3 giving the Board of Directors the power to permit attendance, voting and speaking at a General Meeting by electronic means. Removal of references to postal ballots;
• New Rule 30: updating of the procedure to amend the Rules to permit voting by electronic means;
• New Rule 36: updating of the rule on notice to include documents sent by electronic means, and inclusion of the auditor to receive all notices and communications relating to General Meetings;
• New Rule 37: specifying that the Society must receive a Member's specific consent to receive communications from the Society by electronic means in place of by post. Where no specific consent has been received, the Society must communicate with the Member by postal means.

Resolution 4a

It is proposed that:
The Rules of the Society be amended by adopting the wording in new rule 14.4 “giving a total of twelve years’ service overall”.

Resolution 4b

It is proposed that:
The Rules of the Society be amended by adopting the wording in new rule 14.4 excluding the wording dealt with in Resolution 4a, and the inclusion of new rules 14.6, 14.7, 14.9, and 14.10.