On the Trail of the Incas

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Please inform us of any medical situation which may affect your enjoyment of the holiday. This is important because our leaders have to consider both group and individual safety at all times.
Whilst out with the group, we respectfully request that you abide by certain basic safety rules:

Please listen to any safety instructions from the guide
Keep group members in view, especially if weather or visibility is poor
Please stay where you are if you become separated from the group. The leader will retrace their steps to find you
Respect the guide’s decisions
Keeping covered to avoid sun exposure and insect bites
Drinking plenty of water to avoid sunstroke and dehydration
Understanding that you are entering National parks and there are certain rules concerning litter, restricted areas, waste and wildlife that you must abide by
Being honest with yourself concerning how comfortable you are and if your limits are being pushed
Advising your guide if any medical emergency arises that if left untreated, could jeopardize the safety of the entire group
Seat-belts are a legal requirement in all transport in Peru. Clients should ensure they use them or let the guide know if they do not function

Each leader carries a first aid kit but is not allowed to supply any medication including aspirin, paracetamol, antihistamines and antiseptic cream. You may wish to bring these items with you in your own kit (see Suggested Kit List).
In the unlikely event that your leader is incapacitated, please use any emergency kit in their rucksack and call emergency services on 911. Please then call our emergency number (sent in your final dispatch) and let us know there is a problem.
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Please contact us as far in advance as possible if you have any specific dietary requirements and we will do our best to meet your needs.
If you require a specific meal on the flight, please let us know as soon as possible, and no later than 96 hours before travel.
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Before booking, you should check with your doctor to see if any health precautions are needed. The following websites provide a wealth of information on travelling and health: www.fitfortravel.nhs.uk or www.traveldoctor.co.uk
Vaccines: Diphtheria, Hepatitis A, Typhoid & Tetanus vaccinations are recommended. Malaria, Rabies and Yellow Fever are sometimes recommended too. Please take precautions to avoid being bitten by mosquitoes. Altitude sickness is also a risk, our itinerary is planned to help reduce this.
Travelling in Peru does not carry major health risks, provided simple precautions are followed.
Medical treatment is not easily available and can be more difficult to access outside of Lima. Make sure you have adequate travel health insurance and accessible funds to cover the cost of any medical treatment abroad and repatriation.
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Passports
A full passport valid for a minimum period of 6 months from the date of entry will be required to enter Peru.
As part of the booking process, we will require advance passport information from you. This should be completed in your My Booking area online.
Regulations for Inca Trail permits requires this information to make bookings. Without your passport information, including its late submission to HF Holidays, no booking for this element of the holiday can be made for you.
We will also require a colour copy of the photo page of your passport a minimum of 90 days prior to the departure of your holiday. Please ensure the copy sent to us is of the passport you will travel on to Peru.
This copy can be:

A scanned copy, emailed to touradmin@hfholidays.co.uk – this method is preferred, where possible.
A colour photocopy posted to Tour Admin Team, HF Holidays Ltd, Unit 1, 1st Floor, Imperial Place, Maxwell Road, Borehamwood, WD6 1JN.

Visas
Visa rules depend on your nationality, destination, length of stay, and purpose of travel, and they can change frequently. It is your responsibility to check whether you require a visa before travelling.
British passport holders should check the latest entry, passport validity and visa requirements for their destination on the UK government’s Foreign, Commonwealth & Development Office (FCDO) website:
https://www.gov.uk/foreign-travel-advice
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It's best to be prepared for all weather conditions. To make it easier, here is a list of items you should consider packing.   
Essentials  

Walking boots 
Waterproof jacket 
Waterproof trousers 
Insulated jacket/top 
Walking clothing  
Walking socks (plus spares)  
Sunhat 
Gloves/mitts and warm hat
Water bottle (minimum 2 litre capacity)  
Headtorch 
High-factor sunscreen (minimum SPF 30)  
Sunglasses with a dark lens 
Rucksack (15-30 litres)  
Mobile phone 
Personal first aid kit (containing your medication, blister plasters, etc.) 
Passport 
Visa (if applicable) 
Copy of your travel insurance policy 
UK Global Health Insurance Card (formerly known as EHIC) 

Recommended

Collapsible walking poles 
Swimwear and travel towel
Snacks
Dry bags
Rubbish bags
Insect repellent

Optional extras

Camera 
Sit mat
Flask for hot drinks 
Durable lunch box
Gaiters 
GPS device (excluding Bhutan, Georgia and India)
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Book your holiday ‘with flights’ and you can choose to depart from a range of UK airports* to your destination. For latest flight times and prices please call us on 0203-974-8865 or email reservations@hfholidays.co.uk  
If you choose to book your flights with us, we automatically include return transfers between the destination airport and hotel.  
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If you prefer to book the holiday without flights and make your own travel arrangements you will still be able to make use of the return group transfers between the airport and hotel, which are included in the cost of your holiday. You must contact us on +44 (0)20 3974 8865 or email reservations@hfholidays.co.uk at least 8 weeks before your holiday start date to provide your flight details if you wish to join the transfers. If you do not contact us, we will assume you are making independent travel arrangements.
If you are arriving ahead of the group, and are meeting them at the first hotel, please leave a message at the hotel reception for the HF Holidays’ leader or local leader, detailing your room number, and a mobile telephone number if possible. The leader will contact you once the group arrives. If you are arriving after the group, a message will be left for you at the hotel reception, welcoming you and giving details of the time and place to meet the group.
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You cannot drink tap water in Peru and it is also strongly recommended to use bottled or treated water to brush your teeth.
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Altitude sickness is also a risk. Our itinerary is planned to help reduce this. The tour has been devised to ensure that acclimatisation to altitude takes place gradually, so that by the time you go on your hikes in the Cusco region you should be well acclimatised. To reduce any symptoms of altitude sickness, you should drink at least 2 litres of water per day
 
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Travel Insurance
Travel insurance is a condition of booking. Therefore, if you have not already arranged insurance, it is imperative that you do so, and advise us of the insurance company and policy number.
We work with Campbell Irvine to provide you with competitive single and annual multi-trip insurance. Please see our website for more information and details of how to contact them for a quote: https://www.hfholidays.co.uk/about-us/booking-information/insurance.
For more information about healthcare abroad and its costs, please visit: https://www.nhs.uk/using-the-nhs/healthcare-abroad/.
If you are arranging your own travel insurance, please ensure it is adequate for your specific itinerary. Generally, this should include cover for walking at altitudes over 4,000m.
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Luggage allowance
Please check the details of your airline’s baggage allowance, as shown on your e-ticket. Remember to also check any connecting flights you may have booked.
If you have chosen to upgrade your international flight, please be aware that any internal or connecting flights may have a lower baggage allowance.  In these cases, the baggage allowance of the internal flight will apply for the whole journey.
On the km104 Royal Inca trek, we ask for your luggage to be split into three parts.
i) Your day-pack with your personal items: Rain-coat, sun-block, camera, water, insect repellent, fleece, snacks, passport, vaccine certificate, money, sun-hat, sunglasses etc
You will carry this whilst trekking. 
ii) Your overnight bag. This has a change of clothes, shoes, and toiletries.
Your guide will hand out a soft zip-up bag at the brief to facilitate this. 
This is picked up from Ollantaytambo and dropped off by a porter at your Machu Picchu Hotel. 
This is limited to 5kg per person in-line with Peru rail baggage rules. 
iii) Your extra luggage and/or large suitcases. 
This can be left with your transport in Ollantaytambo to be relocated to your Cusco hotel. 
Lost/damaged luggage 
If your bag or its contents are damaged or lost while in the airline’s care, this should be reported to the baggage service agents at the airport on arrival. They will assess the damage; in some cases, the airline may decide to settle your claim immediately.
You will be given a reference to quote to your insurance company if an immediate settlement is not possible - in many cases, baggage claims can only be accepted in writing. A baggage claim form must be obtained from the airport.
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Your budget will depend on your own spending habits – you will need some money for drinks and any souvenirs you may wish to buy, but US$ 200 may be enough.
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The unit of currency in Peru is the Nuevo Sol (S/). US Dollars are the easiest currency to change and usually offer the best rate. Please ensure that you have access to emergency funds, a credit card being the most convenient. Traveller’s cheques are not advised.
Visa cards are the most widely accepted by ATM’s
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GMT/UTC -5 hours
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220V, 2 pin plugs, either flat or round pins
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Visa cards are the most widely accepted by ATM’s
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Suggested reading

Lonely Planet, Peru, 2016 Hiram Bingham,
Lost City of the Incas, 1950 Trailbrazer Guides- The Inca Trail Cusco & Machu Picchu www.trailblazer-guides.com

Maps
Although you won’t need them, if you’d like any maps of the destination, you can obtain some in advance from The Map Shop: www.themapshop.co.uk 
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