Annual General Meeting of HF Holidays

2020 Special General Meeting: 12 December 2020

Our 2020 Special General Meeting (SGM) where Members were able to debate and vote on the revised set of Rules, was held on Saturday 12 December 2020. All four resolutions were passed.


Saturday 10 April 2021: the 107th Annual General Meeting of HF Holidays will take place 

Election of Board Directors

Thursday 31 December 2020: closing date for applications to become a Board Director

Friday 12 March 2021: voting opens (online or by post) for the Board Director Election

Monday 5 April 2021: voting closes at Midday

Saturday 10 April 2021: election results announced during AGM and available online

Member motion

Thursday 31 December 2020: each motion must have the support of no less than three members and be submitted to the Chief Executive no later than the 31 December, preceding the AGM

What is an AGM / SGM Motion?

To help explain what a motion is and how Members can raise one, we have produced this handy guide.

HF Holidays is owned, shaped and safeguarded by its Members. To help Members raise any issues they may have, we have a process that allows them to seek a resolution to their concerns via motions at our Annual General Meetings or Special General Meetings. A motion is a proposal relating to the business of the Society that can be voted on by Members at the AGM / SGM. There are two types; those proposed in accordance with the Rules of the Society and those submitted by Members who seek consideration of a motion relative to the business of the Society.

For example, at our 2019 AGM, five motions were submitted, three of which were about the Society’s Annual Report, the Appointment of Auditors and the payment of interest on share capital. Two further motions were submitted by Members.

Each motion must have the support of no less than three Members (one of whom can be the proposer) and be submitted to HF Holidays’ Chief Executive no later than the 31 December of the current year to precede the next AGM / SGM. Please send any motions either by post to the HF Holidays head office: Catalyst House, 720 Centennial Court, Centennial Park, Elstree, WD6 3SY or by emailing

Details of any motions will be included in the AGM / SGM Notice sent to all Members. If put to a vote, Members present at the AGM / SGM and those acting as proxy, have one vote either For or Against the motion or to Abstain. If passed, the motion becomes a recommendation, but not a direction, to the Board.

This formal process is recommended when seeking resolution to more serious issues. An alternative would be to submit a question prior to the AGM / SGM or during the Members’ Forum at the AGM.


Friday 12 March 2021: Notice of AGM, including:

• Meeting Agenda
• Minutes of the 106th Meeting
• 2020 Annual Report & Accounts
• Board Director candidate statements
• Ballot for Board Director voting

106th Annual General Meeting of HF Holidays

The AGM of HF Holidays took place as a virtual event on Saturday 5 September 2020. You can watch a recording of the event below. All four motions raised at the AGM were passed.

2020 Board Director Election Results

Despite the pandemic, voting for new directors did continue as planned and three new directors were elected. We are delighted to announce that Linda Haydon, Steve Bishop and Mark Hoffman are going to join us as our new Volunteer Board Directors, albeit a little later than we all expected. We are in unprecedented times, which require a different approach. We have sought advice from Cooperatives UK and have agreed the three newly elected Directors will start their four-year term on the Board after the re-scheduled AGM has taken place.

Outgoing Directors

On Saturday 28 March 2020 Robert Ainsworth, Robert Locke and Brian Tilley reached the end of their four-year term on the Board. In normal times they would receive a public valediction from the stage of the AGM. This year, in view of the special measures forced on us by the Coronavirus crisis, we are sorry that we have had to forgo this public message of thanks. Each of them played a key part in the successful growth of HF Holidays. On behalf of the Board, employees and Members, our Chair, Cheryl Hunnisett, would like to thank them for their contribution of time and energy in helping us to keep a good balance between prudence and expansion.

Annual General Meeting: 2020

2020 AGM Agenda

2019 Annual Report

The Board of Directors has undertaken a full review of HF Holidays governance processes and the Society’s Rules. These new Rules will be the subject of a Motion to be proposed at the AGM, and your Board commends the New Rules to the Membership for approval and adoption. If you have a question please send it to

Member Questions & Answers

Walkers in the Peak District

HF Holidays’ Annual General Meeting 2019

Our 105th Annual General Meeting was held at Regent’s University, London on 30 March 2019, the Minutes for which are now available for you online.

2019 AGM minutes

2019 Member Forum minutes

2018 Annual Report

2018 AGM minutes